The University of Texas at Austin Senior Academic Program Coordinator - Education Coordinator, Department of Surgery and Perioperative Care in Austin, Texas

Senior Academic Program Coordinator - Education Coordinator, Department of Surgery and Perioperative Care

Hiring department

Medical School

Monthly salary

$3,957+ depending on qualifications

Hours per week

40.00 Standard from 800AM to 500PM

Posting number


Job Status Open

FLSA status Exempt

Earliest Start Date Immediately

Position Duration Funding expected to continue

Position open to all applicants

Location Austin (main campus)

Number of vacancies 1

General Notes

None provided

Required Application Materials

  • A Resume is required in order to apply

  • A Letter of Interest is required in order to apply.

  • A List of 3 References is required in order to apply.

Additional Information


Provide direct support to the Associate Chair of Education and Clerkship Directors, including Surgery, Selectives, Emergency Medicine, and Electives Clerkships and sub-internships on matters related to clerkships in the Department of Surgery and Perioperative Care.

Essential Functions

Undergraduate Medical Education: Communicate with the students, educators, and Office of Undergraduate Medical Education in relation to the clerkship (i.e. schedules, grades/appeals, absences/illnesses). Coordinate schedules for students and educators to include rotation schedule, lecture schedule, meetings and exams. Maintain the Learning Management System syllabus and other documents. Use One45 or other program to assess students and evaluate the clerkship. Use and maintain databases for grading and systemic evaluation. Assist in preparation and collection of student and faculty evaluations. Collect and maintain clerkship paperwork, online clerkship documents and student records. Reserve classrooms and obtain AV and other equipment. Order supplies. Prepare, photocopy and distribute written materials to students and educators. Distribute non-educational but essential items such as parking passes, etc. Proctor and score exams as needed. Assist in preparation of faculty performance evaluations. Prepare letters of recommendation for students. Assist in identifying areas of need in the curriculum process. Schedule and staff regular department undergraduate medical education meetings. Serve and assist the students as a resource and point of contact for questions, concerns or complaints, using good judgment and University policies as appropriate to respond to issues brought up by students. Participate as a collaborative member of the educational and administrative support team, cross-training other team members on key job functions, and learning the job functions of other support staff to ensure smooth function of all educational activities. Continuing Medical Education: Support the Associate Chair of Education in developing, processing and tracking all relevant materials related to continuing medical education. Assist faculty members and interested parties to develop proposals and book speakers for continuing medical education events and activities. Work with relevant University and Dell Medical School entities to manage timely approval of continuing medical education proposals. Work with Office of Academics and Medical Education to submit presenter/moderator requirements before events and receive survey evaluations to send to attendees. Coordinate planning committee meetings to review the activity evaluations, determine if activities are meeting objectives, and if further actions are needed. Liaise with presenters prior to, during and after Department-sponsored continuing medical education events to ensure all necessary disclosure and reporting requirements are consistently met. Track attendance at continuing medical education events and ensure timely distribution of evaluations and certificates in-person and electronically. Manage all logistics related to clinical conferences, including reserving rooms, ordering food, securing audiovisual support, creating invitations and publicity materials, and maintaining contact lists. Arrange guest speaker travel and other event logistics for continuing medical education events on an as-needed basis. Serve as a liaison to the Department of Medical Education on administrative matters related to education.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

Bachelor's degree in a related field and five years of experience coordinating or administering a program. Strong organizational skills, ability to prioritize multiple ongoing responsibilities, attention to detail, effective oral and written communication, and good problem solving skills. The required skill set includes a working knowledge of Microsoft Word, Microsoft Excel, and Microsoft Outlook, and web-based programs. The Dell Medical School is especially interested in qualified candidates who can contribute to diversity and excellence within the learning health system. At the Dell Medical School we strive to create a vital, inclusive health ecosystem. To ensure alignment, we follow these fundamental values: Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Understanding of Learning Management Systems such as Canvas.

Working conditions

May work around standard office conditions

Repetitive use of a keyboard at a workstation

Use of manual dexterity

A criminal history background check will be required for finalist(s) under consideration for this position.

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

If hired, you will be required to complete the federal Employment Eligibility Verification form, I-9. You will be required to present acceptable, original documents to prove your identity and authorization to work in the United States. Information from the documents will be submitted to the federal E-Verify system for verification. Documents must be presented no later than the third day of employment. Failure to do so will result in dismissal.

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